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Joining a Ship for the First Time: A Cadet’s Guide to a Strong Start


For many cadets and trainee officers, joining their first ship is a mix of nerves, excitement, and ambition. It marks the beginning of your professional seafaring career — a unique environment where discipline, respect, and preparation go a long way. Whether you’re joining a cargo vessel, cruise ship, offshore unit, or superyacht, here’s how to make sure you’re ready from day one.



Get Your Papers in Order

Before even packing your bag, triple-check that all your documents are in order. Here’s what you should have on hand:


  • Valid passport (with at least 6 months’ validity)

  • Seafarer’s medical certificate (MLC/STCW)

  • Certificates (Basic Safety, Security Awareness, and others)

  • Seaman’s book or discharge book

  • Letter of employment or joining instructions (important for immigration)

  • Vaccination certificates (especially Yellow Fever and COVID if required)

  • Visas for relevant countries or ports of call

  • Printed and digital flight itinerary


It's a good idea to scan or photograph your documents so you have a backup. Also, if you surrender your documents to the vessel (which is common), write a list of all the documents you have handed over.


It’s also wise to carry some local currency and USD/Euros—card payments may not be accepted in all airports or ports.



What to Pack: Keep It Practical

While every ship is different, space is often limited. Bring only what you need to live and work comfortably, not your whole wardrobe. Here’s a basic packing list:


Essential Clothing:

  • 3–4 sets of undershirts

  • A few pairs of comfortable off-duty clothes

  • A pair of good, non-slip, closed-toe shoes

  • Sweater or jacket (ships get cold!)


Toiletries & Personal Items:

  • Toothbrush, toothpaste, razor, deodorant, etc.

  • Nail clippers and shaving gear

  • Any prescription medication (with spares and documentation) *Important note here: if you need recurring prescription medication, ensure you inform the onboard medical officer. They may not have this medication in the medical chest onboard, and they will need to organise how they will keep your prescription filled.


Extras:

  • Basic stationery and notebook

  • Earplugs (trust us)

  • Chargers, power bank, and universal plug adapter

  • Headphones

  • Snacks or comfort food

  • Books or downloaded shows/movies for downtime



First Impressions Matter

Once you arrive on board, it’s vital to introduce yourself respectfully to the crew. Start with a polite handshake or wave, even if they’re busy. Learn names and roles—it helps you integrate quickly (carry a little notebook to keep record of those you meet).


As soon as practical, meet with the Captain and Chief Mate/Chief Engineer. Introduce yourself, express your enthusiasm to learn, and ask if they have any specific expectations or guidance for you.


Small gestures like being polite at meal times, helping with communal duties, and observing the onboard routines will build trust faster than any resume ever could.



Training Record Book: Don’t Wait

Your Training Record Book (TRB) is more than a box-ticking exercise—it’s your guide, proof of experience, and foundation for passing your Certificate of Competency.

Here’s how to stay on top of it:


  • Start as soon as you join — don’t put it off.

  • Review the sections and make a plan for how you’ll complete each part.

  • Create a weekly schedule for assignments, observations, and getting signatures.

  • Be proactive. Ask officers to involve you in operations when it’s safe to do so.

  • Keep notes on what you see and do daily—it helps when writing up tasks later.


And remember, senior officers are there to help—but you’ll get more support if they see you’re committed and organised.



How Voyager Marine Can Help You Succeed

At Voyager Marine, we understand how overwhelming the TRB can be—especially when you’re learning how ships operate, adjusting to a new routine, and trying to make a good impression. That’s why we offer support for cadets through:


  • Custom study plans tailored to your sea time duration and vessel type

  • One-on-one mentoring to help break down complex sections of the TRB

  • Guidance on assignment planning and how to ask for signatures professionally

  • Regular check-ins to track your progress and adjust your goals

  • Online workshops and mock orals to prepare you for exams later on


With the right support, your cadetship becomes a launchpad — not a learning curve. You don’t need to figure it all out alone. If you’re about to join a vessel or are mid-way through your TRB, get in touch and let us help you stay on course.




Final Thoughts

Your first ship is the start of a remarkable journey. Come prepared, stay humble, and take responsibility for your learning. You’ll make mistakes, learn fast, and build lifelong skills—but only if you’re willing to put in the effort.








O'Shea is a Maritime Consultant, Examiner, and Master Mariner based in Nelson, New Zealand. With over 15 years at sea aboard passenger ships, he has sailed to more than 90 countries. As the Director of Voyager Marine Solutions, he provides expert advice to the Maritime Industry, prepares and examines maritime students, and offers expert-led courses and mentoring. O’Shea combines real-world experience with a passion for teaching the next generation of seafarers.




 
 
 

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